Executive Secretary

Jakarta Selatan·DKI Jakarta·IndonesiaHR

Job Type
:  Full Time
Job Industry
:  Computer Software
Job Function
:  Administrative
Experience
:  Senior Staff/ Supervisor / Coordinator / Team Leader
Education
:  Bachelor Degree - S1
Description
  • Organizing General Meeting of Shareholders, Meetings of the Board of Directors and Board of Commissioners including to keep documentation of minutes of the meetings
  • Arrange detailed travel plans and itineraries for our Executives, guests, and team members
  • Receive and screen phone calls and redirect them when appropriate 
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) 
  • Handle confidential documents ensuring they remain secure 
  • Prepare invoices or financial statements and provide assistance in bookkeeping 
  • Maintain budget and purchase supplies for the office; track inventory of office supplies 
  • Maintain electronic and paper records ensuring information is organized and easily accessible 
  • Acting as liaison officer between Company and its shareholders, investors, authorities and other stakeholders
  • Fulfill other secretarial duties as needed 
Requirements
  • Bachelor's degree or above from any major
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritie work
  • Excellent English & Bahasa written and verbal communication
  • Strong organizational and planning skills in a fast-paced environment
Benefits
  1. We provide unbelievable working condition; flexible working hour, ability to work remotely, and unlimited annual leave.
  2. We have an international working environment, so you get the opportunity to work with people from other country and diverse background.
  3. We are a young workforce, casual and innovative. Come to work in your t-shirt and jeans, bean bag available if you need to get away from your desk. We love discussion and thrive through the sharing ideas.
  4. We give you plenty opportunity to develop your leadership skill, as we are in the growth stage of our company and looking for the future leader to grow with us.
  5. We are a result driven company, we value outcome not bureaucracy.
Skills Requirements
AdministrativeTime ManagementOrganizePlanning